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Freeport McMoRan Copper & Gold Inc.

United States

Company Profile

Invoice and File Room Coordinator - Phoenix, AZ


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Phoenix, AZ, United States 

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Job Description:

Freeport-McMoRan is a premier U.S.-based natural resources company with headquarters in Phoenix, Arizona. We operate large, long-lived, geographically diverse assets with significant proven and probable reserves of copper, gold and molybdenum. The company has a dynamic portfolio of operating, expansion and growth projects in the copper industry. Freeport-McMoRan is the world’s largest publicly traded copper producer, the world’s largest producer of molybdenum and a significant gold producer. We have a long and successful history of conducting our business in a safe, highly efficient and socially-responsible manner.
We have the assets, the talent, the drive and the financial strength to provide attractive and rewarding careers for our employees. We encourage you to take some time to explore your career opportunities at Freeport-McMoRan.
Responsible for promptly processing invoices, identifying and resolving issues and generating standard reports; as well as file administration in the centralized file room.
  • File administration including file set up, maintenance, daily filing tasks, file closure and assisting with file searches
  • Invoice administration including collecting and tracking received invoices, coding and entering data into company systems, researching prior payments and outstanding balances, ensuring proper managerial approval is received for all good and services, generating standard reports from invoice system
  • Become “power user” of Legal Department invoice processing and matter management system, to a level where he or she can train other users
  • Vendor relations including vendor inquiries, resolving invoice errors and discrepancies, assist vendors with transition to electronic billing
  • Coordinate with the Records Management Department to initiate off-site records storage and retrieval
  • Various administrative functions such as copying, scanning, stocking supplies, creating labels, etc.
  • Preparing check or wire transfer requests and retrieving signatures and approvals
  • Process Insurance Checks/Reimbursements
  • Assist in-house attorneys with Settlements; ensuring confidentiality
  • Process Garnishment requests and coordinate with AP department to ensure prompt handling
  • Maintain departments subscription memberships/contracts; track usage and users as required; schedule training as appropriate
  • Facilitate on-site meetings; scheduling, room setup, lunch order, etc.
  • Prepare and process monthly budget reports
  • Maintain Legal Library; daily newspapers, organize books/materials, etc.
  • Perform other duties as requested

Minimum Qualifications

  • High School diploma or GED and two (2) years of Legal Office or equivalent experience